Inventory
You know what is on the shelf, what is running out, and which patients received each batch.
Stock is recalculated on its own: quantity loaded, minus what the sessions declare for the same product and the same batch, minus write-offs. When a product falls below the threshold you chose, it shows up under «To order».
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At a glance
- Who it is for
- For practices that inject products with a batch and an expiry date and want to stop counting vials by eye.
- What it costs
- Included in every plan, from 129 € a month for one doctor, VAT excluded. The first month is free.
- Specific features
- Stock goes down from the sessions, with no second entry. The program does not tell you how much to keep: you choose the minimum stock.
Inventory
What it does
Stock and expiry
Four statuses: Out of stock, To order, Ordered, In stock. At the top: products to order, packs about to expire, and the value of the stock.
Orders to suppliers
The order starts with your usual quantity and supplier. «Open email» prepares the message, and you send it yourself. On arrival you record batch and expiry of each product.
Who received a batch
Type the batch number and you get the sessions: patient, date, quantity, expiry. The list exports to CSV.
Inventory
Before and with Fibonacci
| Without Fibonacci | With Fibonacci |
|---|---|
| You count vials on the shelf and trust the sheet. | Stock is recalculated from the sessions and the write-offs. |
| The batch is on the box or in a notebook. | Batch and expiry are written at loading and in the session. |
| You notice a product ran out when you need it. | Below the threshold you chose, the product moves to «To order». |
| You write the supplier order from scratch each time. | The order starts with quantity, supplier and last price already filled in. |
| After a recall you leaf through the records one by one. | Type the batch and you get the patients, with dates and quantities. |
Inventory
How to use it, step by step
Step 1 of 5
Load the goods
«Batches» tab, «Load goods»: product, batch number as printed, expiry, quantity, price per unit, supplier. Then «Add to inventory».
Inventory
Good to know
Units are not converted
If the pack is loaded in vials and the session declares units, that session is not deducted and the batch history flags it. You write the ratio yourself, from the box, in «What it contains».
It neither sends nor recalls
You send the order yourself. The text for patients you copy and send from your own channel, and it does not say why you are getting in touch. Whether a batch must be recalled is for the manufacturer or the Ministry to say.
The history has no names
Loads, write-offs and sessions of a batch appear without the patient: names are only in «Who received it». A wrong load is not deleted, it is withdrawn.
Write the batch as printed
«A1234-B» and «A1234 B» are two different batches. The search does not see sessions without a batch number, and a notice reminds you of them.
Inventory
Questions
Does the program tell me how much to keep?
No. The minimum stock is your choice.
How do I correct a wrong load?
You withdraw it as loaded by mistake and write a new one. Stock is recalculated.
Do write-offs end up in the patient's record?
No, they are shelf movements. The record shows the sessions, with their batch.
Is the batch compulsory in a session?
The system does not require it, but it is the data that lets you answer a recall. Without it, the search will not find the session.