Reminders
The practice’s to-dos live on one board, with who does them and by when.
«Tasks» holds those written by hand and those from a treatment cycle. You move them from «To do» to «Done», assign them to a colleague and see whether they have opened it. No promotional message goes out to the patient.
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At a glance
- Who it is for
- For practices with several people, where today’s to-dos live on paper, on WhatsApp and in somebody’s memory.
- What it costs
- Included in every plan, from 129 € a month for one doctor, VAT excluded. The first month is free.
- Specific features
- Each item says who does it, by when and where it stands. The front desk sees only its own, because doctors may discuss clinical matters among themselves.
Reminders
What it does
A four-column board
«To do», «In progress», «Waiting» and «Done». On a computer you drag the card, on a phone you tap «Start» or «Done». After every move you can undo.
Assigned to a person
Whoever does it can be a doctor, a colleague or the front desk. The recipient sees a number next to «Tasks»; whoever asked reads «Seen» or «Not seen yet».
Recalls from treatment cycles
When you record a session of a cycle, a recall task is created for the next session, on its planned date. It appears on the board with the others.
Reminders
Before and with Fibonacci
| Without Fibonacci | With Fibonacci |
|---|---|
| To-dos live on a sheet of paper or in somebody’s head. | Each task has an owner, a due date and a status. |
| A request to the front desk gets lost among WhatsApp messages. | You assign the task and the front desk finds it in its list. |
| You do not know whether your colleague saw the request. | Next to their name you read «Seen» or «Not seen yet». |
| You remember the next session date of a cycle by heart. | Once a cycle session is saved, the next recall is already on the board. |
| The unfilled form is discovered on the day of the visit. | «Not to forget» flags a form that has sat unfilled for over three days. |
Reminders
How to use it, step by step
Step 1 of 5
Open Tasks
Pick «Board» or «List» and the filter: «Mine», «Assigned by me», «Whole practice». The choice stays on that device.
Reminders
Good to know
No promotional message goes to the patient
It is a deliberate limit: law 145/2018 bars doctors from health communications with attractive elements, and the penalty falls on the doctor. When she needs a call back, the practice does it in its own words.
Clinical priorities are yours
The software does not set clinical deadlines or priorities for the doctor. «Not to forget» uses fixed rules on calendar, forms and consents and reads nothing clinical.
Cancelling does not delete
«Cancel task» removes it from the board, but its history stays. Tasks stay in «Done» for 30 days.
The patient area has its own reminder
Patients with area access can get an email in the morning, for a form about to expire or an appointment in the next two days. No clinical data.
Reminders
Questions
Can the patient confirm the appointment by replying to a message?
No. You change the appointment status yourself in the calendar.
Does the patient receive anything from the tasks?
No, they are internal to the practice. The email reminder is the area’s, and only concerns those with active access.
Who sees the tasks?
Owner, doctors and staff see all the practice’s tasks. The front desk, and a doctor invited with access to their own patients only, see those they do and those they requested.
Can I have my own columns, like «To order»?
Yes, if you can edit the practice settings: up to four extra columns. Each counts as a base column, and if you remove one its tasks go back to the base column.